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• While it is possible to use automatic archiving without expiration tracking, in general it is recommended that you use both. That way you are able to check which pages will be archived before they actually are and you will still have time to take action. Pages are never completely lost, but still it can be tedious if you have to move many pages back to the original space after they have been archived. We recommend to configure the add-on to have at least some weeks between expiration and archiving.

• After installation it is recommended that you only incrementally activate the automatic archiving for more spaces. Start with one space and clear rules of when pages expire, then check if the results are as expected. Only then successively roll out automatic archiving out to more spaces. Before actually activating automatic archiving activate the expiration tracking to see which pages would be archived.

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• You should check the page status regularly to gain an overview of the pages to be archived soon. During the initial phase it will also be necessary to tune the configuration if the result is not as expected.

The Archiving Process

The archiving archival is started automatically and cleans up each space according its configurationthe configured rules. If the last update of a page, or any of its children for that matter, dates back the configured amount of days then it will be archived. Note that a page is only considered for archival when archived if all its children are also - the same holds for the expiration tracking.

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• It is recommended that you check the archive space after each archiving runarchival, to see if any pages do not belong thereinto the archive.

The Archive Space

As mentioned above there is one archive space for each actual space. It contains all the archived pages from the original space and also shares the name (suffix (Archive) appended) and some of the configuration with it.

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While being able to clean up the original space and separate up-to-date from outdated content, the concept of an archive space is still very flexible. That concept gives the The administrator has many options to deal with archived content out of the box. For example access to archived content can be restricted to certain users or groups.

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