After a quick setup, Automatic Archiving for Confluence Cloud will help you keep track of the content quality and reduce the manual workload for space administrators to keep the content up-to-date. Eventually all users will benefit from high quality content that is still relevant. This guide will show you how to get going in just two steps. Check the following video to learn the very basics of the add-on in 2 minutes.
Step 1: Set up expiration tracking
To start off choose a small space and go to “Space Settings” > “Add-ons” > “Automatic Page Archiving”. Activate expiration tracking and set the number of days after which you consider a page without any update outdated. If you are not sure about the number of days, make a first guess, check the expired pages and adapt it accordingly. Now go to “Space Settings” > “Overview” > “Page Status” and check which pages are expired and for how long they have been so. This should give you an impression of which pages have not been updated for a long period of time. If the result does not match your expectations go back to “Space Settings” > “Add-ons” > “Automatic Page Archiving” and change the number of days.
Step 2: Set up automatic archiving
Go back to “Space Settings” > “Add-ons” > “Automatic Page Archiving”, activate automatic archiving and specify the number of days after which a page without any update should be archived. Check the pages status at “Space Settings” > “Overview” > “Page Status” and see which pages would already be archived. Pages will not be archived right away, but only once a week at a timeslot assigned to you upon installation. So if the results are not as expected you have plenty of time to change the settings.
We recommend to roll out automatic archiving only incrementally to more spaces. Try to get used to it in a few small spaces with clear rules and then successively roll it out to more and larger spaces. Also check the page status regularly, so no pages get archived unexpectedly. Do this especially during the setup phase. To see how the add-on works in detail check the official User Guide.